7 Effective Ways to Proofread Writing

Proofreading writing can be very dull: picture of bored proofreaderThere are many different ways to proofread writing, and what works for one person may constitute a painful process for another. Regardless of the method you choose, proofreading is a critical part of the writing process and should never be overlooked. Here are 7 top methods for proofreading your written documents.

Picture of the number oneDon’t rely on spelling and grammar checkers.

Spell checkers are great as the first port of call and will be useful in assisting you to identify high-level errors. However, automated spelling and grammar checkers are severely limited and they cannot identify many common grammatical errors. Furthermore, they often make serious mistakes that can mislead even the most diligent writer. If you’re looking for evidence of this, you will benefit from checking out the following posts:


Picture of the number twoProofread for one error at a time

Proofreading really is a meticulous and time-consuming process, but the more you put into it, the more you get out. If you attempt to identify and correct all errors within one sitting, you risk losing focus and you many find that you miss major mistakes. Sometimes it’s useful to check for spelling mistakes and punctuation errors separately. This will make it easier to spot issues and you can vary the proofreading technique you use on each pass to suit the type of mistakes you are searching for.

Picture of the number threeRead each word slowly

One technique that the majority of professional proofreaders use is to read the writing they are proofreading out loud. This forces you to voice every single word and involves your auditory senses in the process, meaning that you can hear how the text actually sounds when it is read. Trying to read something quickly forces your brain to skip some words and make unconscious corrections.

Picture of the number fourBreak the text into manageable chunks

Breaking the text into separate sections provides you with more manageable tasks. Read each section carefully and then take a break before you progress to the next. This will prevent you from feeling overwhelmed by the task ahead and will allow you to concentrate more effectively on the section of writing that you are proofreading. This technique is especially useful if you are proofreading a very large document, such as a thesis or dissertation.

Picture of the number fiveCircle punctuation marks

This method may seem over the top but it is one of the most effective methods out there for spotting punctuation mistakes. By circling every single punctuation mark, you force yourself to look at each one in turn and question if it really has been used correctly.

Picture of the number sixRead the writing backwards

This proofreading method is useful for identifying spelling mistakes because it forces you to concentrate on each word in isolation. Start with the last word in your text and follow each one separately until you reach the beginning of the document. While you are doing this, you are not really interested in punctuation and grammar; you are focusing entirely on how the words have been spelled. Many proofreaders also recommend reading papers backwards, sentence by sentence. This encourages you to consider each sentence in isolation out of the context of the rest of the writing and is great for helping you to identify grammatical errors.

Note the errors you make on a frequent basis

Proofreading writing on a regular basis can help you to identify your own strengths and weaknesses and understand where you make mistakes. If you are aware of the common errors you make, you can learn to look for them during the writing process itself and, over a period of time, will learn to avoid them altogether. Keep style guides and grammar rules to hand as you proofread, and look up any areas that you are uncertain about. Over time you will develop your knowledge and your writing skills will improve.

If you think you could benefit from the services of a professional proofreader, please consider our online proofreading services. You can have your writing checked by a qualified expert from just $0.020 USD per word and ordering online could not be any easier:

Proofreading company ordering process

Give our proofreading services a try today, you’ll be surprised at how much difference using a professional proofreading company can make!

Free instant quote


8 thoughts on “7 Effective Ways to Proofread Writing”

  1. “Keep style guides and grammar rules to hand as you proofread, and look up any areas that you are uncertain about.”
    To “hand” you? Are you sure?
    Perhaps you’d benefit from my proofreading services. Just sayin.

  2. Thanks a lot for this valuable post! As a freelance translator, I am very aware of the importance of well written translated text. Proofreading is essential to all those working with words.

Leave a Comment